Email draft - Revision history

Fh448: /* General information */

2024-06-20T16:30:01Z

General information

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	Optionally, you can arrange for an [[Email Alias\|email alias]], for example, 'jsmith@ncf.ca'.		Optionally, you can arrange for an [[Email Alias\|email alias]], for example, 'jsmith@ncf.ca'.

	'''Important:''' If you already have an email address and '''do not plan to use or regularly check messages''' to your NCF email address, be sure to tell us, using [https://secure.ncf.ca/ncf/home/tools/preferences.jsp Change Preferences] at the bottom-right of the StartPage~~. NCF needs to be able to reach you about your account~~.		'''Important:''' If you already have an email address and '''do not plan to use or regularly check messages''' to your NCF email address, be sure to tell us.
			NCF needs to be able to reach you about your account. You can do this by using
			the '''Preferences''' link in the '''Account''' box. This used to be at
			[https://secure.ncf.ca/ncf/home/tools/preferences.jsp Change Preferences] at the bottom-right of the old StartPage.

	=== Receiving mail===		=== Receiving mail===

Fh448: /* Setting up a Mail Client or Mail Reader */

2024-06-20T14:10:05Z

Setting up a Mail Client or Mail Reader

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	=== Setting up a Mail Client or Mail Reader ===		=== Setting up a Mail Client or Mail Reader ===
	Modern mail readers are pretty easy to set up. Typically you just need some of the information in the 'Quick Facts' box above.		Modern mail readers are pretty easy to set up. Typically you just need some of the information in the 'Quick Facts' box above. You may also need to have information on how your calendar is accessed as well as any special feeds for news or chat to which the email client can interface.

	For step-by-step instructions, click on your mail reader below:		For step-by-step instructions, click on your mail reader below:

Fh448: /* Setting up a Mail Client or Mail Reader */

2024-06-20T14:05:39Z

Setting up a Mail Client or Mail Reader

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	* [[Microsoft Outlook 2016]]		* [[Microsoft Outlook 2016]]
	* [http://www.ncf.ca/ncf/support/mail_thunderbird3.html Mozilla Thunderbird]		* [http://www.ncf.ca/ncf/support/mail_thunderbird3.html Mozilla Thunderbird]
	* [http://www.ncf.ca/ncf/support/windowsLiveMail.html Windows Live Mail]
	* [http://web.ncf.ca/aw958/mail_help_files/zimbra/index.html Zimbra Desktop email client] by Graeme Beckett, NCF		* [http://web.ncf.ca/aw958/mail_help_files/zimbra/index.html Zimbra Desktop email client] by Graeme Beckett, NCF

Fh448: /* Setting up a Mail Client or Mail Reader */

2024-06-20T14:03:05Z

Setting up a Mail Client or Mail Reader

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	* [http://www.ncf.ca/ncf/support/android/ Android Devices (eg. Google Nexus One, Motorola Milestone, or HTC Hero)]		* [http://www.ncf.ca/ncf/support/android/ Android Devices (eg. Google Nexus One, Motorola Milestone, or HTC Hero)]
	* [[Apple Mail\|Apple Mail (2011)]]		* [[Apple Mail\|Apple Mail (2011)]]
	* [[BlackBerry 10]]
	* [[PlayBook\|Blackberry PlayBook]]
	* [http://www.ncf.ca/ncf/support/evolution.html Evolution Mail and Calendar]		* [http://www.ncf.ca/ncf/support/evolution.html Evolution Mail and Calendar]
	* [http://web.ncf.ca/aw958/mail_help_files/outlook_2003_setup/outlook_2003.html Microsoft Outlook 2003]
	* [[Microsoft Outlook 2010]]
	* [[Microsoft Outlook 2016]]		* [[Microsoft Outlook 2016]]
	* [http://www.ncf.ca/ncf/support/mail_thunderbird3.html Mozilla Thunderbird]		* [http://www.ncf.ca/ncf/support/mail_thunderbird3.html Mozilla Thunderbird]
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	* [http://www.ncf.ca/ncf/support/pegasusMail.html Pegasus Mail]		* [http://www.ncf.ca/ncf/support/pegasusMail.html Pegasus Mail]
	* [[Windows Mail]]		* [[Windows Mail]]
			* [[BlackBerry 10]]
			* [[PlayBook\|Blackberry PlayBook]]
			* [http://web.ncf.ca/aw958/mail_help_files/outlook_2003_setup/outlook_2003.html Microsoft Outlook 2003]
			* [[Microsoft Outlook 2010]]

	For information on whether you should set up your reader for POP or IMAP see [http://www.ncf.ca/ncf/support/pop_imap.html What's the difference between POP and IMAP?].		For information on whether you should set up your reader for POP or IMAP see [http://www.ncf.ca/ncf/support/pop_imap.html What's the difference between POP and IMAP?].

Fh448: /* Mail Clients (Mail readers) */

2024-06-20T14:01:47Z

Mail Clients (Mail readers)

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	'''Reminders:'''		'''Reminders:'''
	* If you are considering using POP rather than IMAP protocol see [http://www.ncf.ca/ncf/support/pop_imap.html What's the difference between POP and IMAP?].		* If you are considering using POP rather than IMAP protocol see [http://www.ncf.ca/ncf/support/pop_imap.html What's the difference between POP and IMAP?].
	* If you use an email client, it will ~~not retrieve your yellow mail that~~ the ~~spam filter saves there for you~~. ?? ~~is this true~~??		* If you use an email client, incoming messages for which you have set up sorting rules in your YellowMail Sorting Rules (Email / Yellow Mail/ Sorting Rules) will appear with warnings in the subject line.

			??? Previously said they would not be displayed. Is new statement correct. JN???

Fh448: /* Mail Clients (Mail readers) */

2024-06-20T13:55:55Z

Mail Clients (Mail readers)

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	If you decide to use an email client to read and send email, you need to make sure it is installed on your computer and configured for your particular email accounts. That is, the email software needs to know where to retrieve/send your email.		If you decide to use an email client to read and send email, you need to make sure it is installed on your computer and configured for your particular email accounts. That is, the email software needs to know where to retrieve/send your email.

			'''Reminders:'''
			* If you are considering using POP rather than IMAP protocol see [http://www.ncf.ca/ncf/support/pop_imap.html What's the difference between POP and IMAP?].
			* If you use an email client, it will not retrieve your yellow mail that the spam filter saves there for you. ?? is this true??

Fh448: /* Mail Clients (Mail readers) */

2024-06-20T13:47:41Z

Mail Clients (Mail readers)

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	== Mail Clients (Mail readers) ==		== Mail Clients (Mail readers) ==

	Some common current mail clients, all available for download free of charge, are:		Some common current mail clients, all available for download free of charge, and with at least a free-use option, are:

	* Microsoft Outlook https://www.microsoft.com/en-gb/microsoft-365/outlook/email-and-calendar-software-microsoft-outlook		* Microsoft Outlook https://www.microsoft.com/en-ca/microsoft-365/outlook/email-and-calendar-software-microsoft-outlook is available for Windows, macOS, iOS, and Android (but '''not''' Linux). Only the non-free versions say "Ad-free". On most email services there is likely a webmail version for users on different operating systems. Outlook has generally been pre-installed with the Windows operating system. NCF members should watch to avoid unwanted opt-in to paid features.
	* Mozilla Thunderbird https://www.mozilla.org/en-US/thunderbird		* Mozilla Thunderbird https://www.mozilla.org/en-US/thunderbird Thunderbird is a free and open-source email client with a great many features. If there is a complaint it is that there are so many choices and options, and accessing them may require some investigation or help.
			* Evolution email client https://riseup.net/en/email/clients/evolution While developed for the GNOME Linux environment, there is also a Windows version. It is claimed that this is the only non-Microsoft email client to work out of the box with the O365 protocol. Much like Thunderbird, it has many features and options.

	~~Outdated??:~~		If you decide to use an email client to read and send email, you need to make sure it is installed on your computer and configured for your particular email accounts. That is, the email software needs to know where to retrieve/send your email.
	* [http://~~www.pmail~~.~~com/ Pegasus]~~

	~~If you do not have a mail reader, you can download one for free. Once it is installed on your computer, you need to configure it so it knows from where to retrieve/send your email.~~

	~~'''Notes:'''~~
	*Microsoft Outlook Express is very outdated, has serious security problems, is no longer supported by Microsoft and is not recommended by NCF. See [http://en.wikipedia.org/wiki/Outlook_Express this article] for more detail on why you should replace it.
	*Microsoft Outlook is commercial software and comes with ''Microsoft Office''.

	=== Setting up a Mail Client or Mail Reader ===		=== Setting up a Mail Client or Mail Reader ===

Fh448: /* Mail Clients (Mail readers) */

2024-06-20T13:27:52Z

Mail Clients (Mail readers)

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	Some common current mail clients, all available for download free of charge, are:		Some common current mail clients, all available for download free of charge, are:

	* ~~[http~~://~~mail~~.~~live~~.com ~~Microsoft Windows Live Mail]~~		* Microsoft Outlook https://www.microsoft.com/en-gb/microsoft-365/outlook/email-and-calendar-software-microsoft-outlook
	* [https://www.mozilla.org/en-US/thunderbird~~/ Mozilla Thunderbird]~~		* Mozilla Thunderbird https://www.mozilla.org/en-US/thunderbird

			Outdated??:
	* [http://www.pmail.com/ Pegasus]		* [http://www.pmail.com/ Pegasus]

Fh448: /* NCF Webmail */

2024-06-20T13:23:10Z

NCF Webmail

← Older revision		Revision as of 13:23, 20 June 2024
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	For specific and detailed help on all things Zimbra, visit the [[Zimbra]] Help Page.		For specific and detailed help on all things Zimbra, visit the [[Zimbra]] Help Page.

			The Zimbra webmail interface offers a number of extra features, in particular, a calendar service and a ''briefcase'' for file upload, access and storage.

	== Mail Clients (Mail readers) ==		== Mail Clients (Mail readers) ==

Fh448: /* Receiving mail */

2024-06-20T13:17:36Z

Receiving mail

← Older revision		Revision as of 13:17, 20 June 2024
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	An email client allows messages to be transferred to your computer and then read there. The size of your mail archive can be as large as your hard drive.		An email client allows messages to be transferred to your computer and then read there. The size of your mail archive can be as large as your hard drive.

	:A disadvantage under some choices in setting up the email ~~(see POP protocol below)~~ is that your mail is only accessible while you are at your own computer.		:A disadvantage under some choices in setting up the email is that your mail is only accessible while you are at your own computer. Most email providers, including NCF, offer both POP (Post Office Protocol) and IMAP (Internet Message Access Protocol) choices when setting up an email client. In general terms
			* POP, when the email client connects to the mail server, e.g., mail.ncf.ca, downloads all the current messages into the '''local''' computer, then deletes them. This means the messages are '''only''' available on the local computer. No backup. Some email services do allow "leave mail on the server" under POP, but NCF recommends using IMAP unless you have carefully examined such features.
			* IMAP leaves messages on the server until they are deleted. Some services even make it quite difficult to truly delete messages. However, most modern email clients download the messages to your local machine so they can be read offline i.e., while not connected to the internet. This is the choice NCF recommends when using an email client.

			'''Caveat:''' Some email services use other protocols. In particular, Microsoft 365 (O365 protocol) is used by many organizations such as the University of Ottawa. While interface software exists to make the use of O365 more or less transparent, this requires the organization to activate that software. In the case of uOttawa, for example, the choice was made to only activate the interface for Linux users on the '''Evolution''' email client.

	== Zimbra Limits at NCF ==		== Zimbra Limits at NCF ==