Zimbra webmail - Revision history

Gd666: /* Exporting your e-mail */

2025-10-09T21:56:31Z

Exporting your e-mail

← Older revision		Revision as of 21:56, 9 October 2025
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	You can easily export some or all of your e-mail to your own computer, to free up space in your Zimbra account without losing your e-mail. You can export mail between certain dates this way as well.		You can easily export some or all of your e-mail to your own computer, to free up space in your Zimbra account without losing your e-mail. You can export mail between certain dates this way as well.

	To do this go to ''Preferences→ Import/Export→ Account→ Check Advanced settings→ Mail'' and then dates as desired→ ''Export''. The file will be downloaded from your browser as a .tgz archive file which can be ~~extacted~~ and the individual .eml e-mail files read in any text editor.		To do this go to ''Preferences→ Import/Export→ Account→ Check Advanced settings→ Mail'' and then dates as desired→ ''Export''. The file will be downloaded from your browser as a .tgz archive file which can be extracted and the individual .eml e-mail files read in any text editor.

	[[File:Exporting email on Zimbra 8.png\|800px]]		[[File:Exporting email on Zimbra 8.png\|800px]]

Gd887: /* Saving messages */

2025-07-05T15:34:31Z

Saving messages

← Older revision		Revision as of 15:34, 5 July 2025
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	==Saving messages==		==Saving messages==
	NCF provides ~~5GB~~ of storage with your e-mail account. For the average user this is probably enough for four months worth of mail, so you may want to keep some mail and delete other items. Some members have been storing mail they want to keep in their "Trash" file. The problem with doing this is trash is auto-deleted after 30 days. It may make more sense to save the e-mail that you want to keep in a new folder.		NCF provides 3GB of storage with your e-mail account. For the average user this is probably enough for four months worth of mail, so you may want to keep some mail and delete other items. Some members have been storing mail they want to keep in their "Trash" file. The problem with doing this is trash is auto-deleted after 30 days. It may make more sense to save the e-mail that you want to keep in a new folder.

	New folders are easy to create, just click on the new folder icon in the folder pane, as shown and then name it and decide where to put the new folder in relation to the existing folders. The illustration below shows where to click to create a new folder and shows a new custom folder that was created called "Archive".		New folders are easy to create, just click on the new folder icon in the folder pane, as shown and then name it and decide where to put the new folder in relation to the existing folders. The illustration below shows where to click to create a new folder and shows a new custom folder that was created called "Archive".
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	==Deleting mail==		==Deleting mail==
	Currently NCF provides ~~5GB~~ of storage space for your email. When you use this up you will want to delete some old and large messages to make room for newer ones. The easiest way to do this is to sort the messages in each folder by size and then delete the largest ones, normally those with lots of attachments.		Currently NCF provides 3GB of storage space for your email. When you use this up you will want to delete some old and large messages to make room for newer ones. The easiest way to do this is to sort the messages in each folder by size and then delete the largest ones, normally those with lots of attachments.

	This is most easily accomplished by using the "Reading Pane At The Bottom" view, as it allows sorting by message size. This is the default view, but if you are using another view you can switch to this view at ''View→Reading Pane At The Bottom''.		This is most easily accomplished by using the "Reading Pane At The Bottom" view, as it allows sorting by message size. This is the default view, but if you are using another view you can switch to this view at ''View→Reading Pane At The Bottom''.
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	==Zimbra Limits at NCF==		==Zimbra Limits at NCF==
	There are several limits you may encounter in your use of Zimbra.		There are several limits you may encounter in your use of Zimbra.
	# '''Mail storage size''' - members are allocated ~~5GB~~ of storage. This contains all the mail and briefcase data. Members must manage their space within that limit. See [[#How much storage space are you using?\|how to check your storage space.]]		# '''Mail storage size''' - members are allocated 3GB of storage. This contains all the mail and briefcase data. Members must manage their space within that limit. See [[#How much storage space are you using?\|how to check your storage space.]]
	# '''Mail message size''' - a maximum of of 56MB per message is allowed. The actual file size of the attachment is 20-30% less as special encoding is required to send it via email. If you have large files that you wish to share, there are a number of other file sharing approaches that may be better than attachments. One of those is using the Zimbra Briefcase - see [[Zimbra: Briefcase]].		# '''Mail message size''' - a maximum of of 56MB per message is allowed. The actual file size of the attachment is 20-30% less as special encoding is required to send it via email. If you have large files that you wish to share, there are a number of other file sharing approaches that may be better than attachments. One of those is using the Zimbra Briefcase - see [[Zimbra: Briefcase]].
	# '''Sending rate''' - NCF limits the rate at which members can send out email to protect against spamming. A limit of 200 messages over a 4 hour span is in place. If you have large distribution lists that will exceed this, please contact the office - we have a solution.		# '''Sending rate''' - NCF limits the rate at which members can send out email to protect against spamming. A limit of 200 messages over a 4 hour span is in place. If you have large distribution lists that will exceed this, please contact the office - we have a solution.

Xx176: /* Deleting mail */

2022-08-29T18:56:56Z

Deleting mail

← Older revision		Revision as of 18:56, 29 August 2022
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	==Deleting mail==		==Deleting mail==
	Currently NCF provides ~~1000 MB~~ of storage space for your email. When you use this up you will want to delete some old and large messages to make room for newer ones. The easiest way to do this is to sort the messages in each folder by size and then delete the largest ones, normally those with lots of attachments.		Currently NCF provides 5GB of storage space for your email. When you use this up you will want to delete some old and large messages to make room for newer ones. The easiest way to do this is to sort the messages in each folder by size and then delete the largest ones, normally those with lots of attachments.

	This is most easily accomplished by using the "Reading Pane At The Bottom" view, as it allows sorting by message size. This is the default view, but if you are using another view you can switch to this view at ''View→Reading Pane At The Bottom''.		This is most easily accomplished by using the "Reading Pane At The Bottom" view, as it allows sorting by message size. This is the default view, but if you are using another view you can switch to this view at ''View→Reading Pane At The Bottom''.
Line 367:		Line 367:
	==Zimbra Limits at NCF==		==Zimbra Limits at NCF==
	There are several limits you may encounter in your use of Zimbra.		There are several limits you may encounter in your use of Zimbra.
	# '''Mail storage size''' - members are allocated ~~1000MB~~ of storage. This contains all the mail and briefcase data. Members must manage their space within that limit. See [[#How much storage space are you using?\|how to check your storage space.]]		# '''Mail storage size''' - members are allocated 5GB of storage. This contains all the mail and briefcase data. Members must manage their space within that limit. See [[#How much storage space are you using?\|how to check your storage space.]]
	# '''Mail message size''' - a maximum of of 56MB per message is allowed. The actual file size of the attachment is 20-30% less as special encoding is required to send it via email. If you have large files that you wish to share, there are a number of other file sharing approaches that may be better than attachments. One of those is using the Zimbra Briefcase - see [[Zimbra: Briefcase]].		# '''Mail message size''' - a maximum of of 56MB per message is allowed. The actual file size of the attachment is 20-30% less as special encoding is required to send it via email. If you have large files that you wish to share, there are a number of other file sharing approaches that may be better than attachments. One of those is using the Zimbra Briefcase - see [[Zimbra: Briefcase]].
	# '''Sending rate''' - NCF limits the rate at which members can send out email to protect against spamming. A limit of 200 messages over a 4 hour span is in place. If you have large distribution lists that will exceed this, please contact the office - we have a solution.		# '''Sending rate''' - NCF limits the rate at which members can send out email to protect against spamming. A limit of 200 messages over a 4 hour span is in place. If you have large distribution lists that will exceed this, please contact the office - we have a solution.

Xx176: /* Saving messages */ updated mail capacity

2022-08-29T18:56:00Z

Saving messages: updated mail capacity

← Older revision		Revision as of 18:56, 29 August 2022
Line 291:		Line 291:

	==Saving messages==		==Saving messages==
	NCF provides ~~1000 MB~~ of storage with your e-mail account. For the average user this is probably enough for four months worth of mail, so you may want to keep some mail and delete other items. Some members have been storing mail they want to keep in their "Trash" file. The problem with doing this is trash is auto-deleted after 30 days. It may make more sense to save the e-mail that you want to keep in a new folder.		NCF provides 5GB of storage with your e-mail account. For the average user this is probably enough for four months worth of mail, so you may want to keep some mail and delete other items. Some members have been storing mail they want to keep in their "Trash" file. The problem with doing this is trash is auto-deleted after 30 days. It may make more sense to save the e-mail that you want to keep in a new folder.

	New folders are easy to create, just click on the new folder icon in the folder pane, as shown and then name it and decide where to put the new folder in relation to the existing folders. The illustration below shows where to click to create a new folder and shows a new custom folder that was created called "Archive".		New folders are easy to create, just click on the new folder icon in the folder pane, as shown and then name it and decide where to put the new folder in relation to the existing folders. The illustration below shows where to click to create a new folder and shows a new custom folder that was created called "Archive".

Xx176: /* See also */

2021-08-31T18:21:51Z

Fx555: /* Saving messages */

2020-01-09T17:23:24Z

Saving messages

← Older revision		Revision as of 17:23, 9 January 2020
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	==Saving messages==		==Saving messages==
	NCF provides ~~400~~ MB of storage with your e-mail account. For the average user this is probably enough for four months worth of mail, so you may want to keep some mail and delete other items. Some members have been storing mail they want to keep in their "Trash" file. The problem with doing this is trash is auto-deleted after 30 days. It may make more sense to save the e-mail that you want to keep in a new folder.		NCF provides 1000 MB of storage with your e-mail account. For the average user this is probably enough for four months worth of mail, so you may want to keep some mail and delete other items. Some members have been storing mail they want to keep in their "Trash" file. The problem with doing this is trash is auto-deleted after 30 days. It may make more sense to save the e-mail that you want to keep in a new folder.

	New folders are easy to create, just click on the new folder icon in the folder pane, as shown and then name it and decide where to put the new folder in relation to the existing folders. The illustration below shows where to click to create a new folder and shows a new custom folder that was created called "Archive".		New folders are easy to create, just click on the new folder icon in the folder pane, as shown and then name it and decide where to put the new folder in relation to the existing folders. The illustration below shows where to click to create a new folder and shows a new custom folder that was created called "Archive".

Fn352: /* Deleting contacts */ new info from DG https://www.ncf.ca/ncf/dg/dgView.jsp?thread=21002

2019-05-22T22:13:52Z

Deleting contacts: new info from DG https://www.ncf.ca/ncf/dg/dgView.jsp?thread=21002

← Older revision		Revision as of 22:13, 22 May 2019
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	[[File:Zimbra8_advanced_contact_delete.png\|800px]]		[[File:Zimbra8_advanced_contact_delete.png\|800px]]

			Sometimes when composing an email, Zimbra will suggest a contact that was once in your address book but has been deleted. These can be removed by hovering over the suggested name and clicking "forget", when that option appears.

	===If you don't want new contacts added to "Emailed Contacts"===		===If you don't want new contacts added to "Emailed Contacts"===

Al178 at 20:43, 10 August 2018

2018-08-10T20:43:04Z

← Older revision		Revision as of 20:43, 10 August 2018
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	[[File:Zimbra8_advanced_spellcheck.png\|800px]]		[[File:Zimbra8_advanced_spellcheck.png\|800px]]

	~~==Adding Calendars==~~

	By default, your Zimbra account has a single calendar, named "Calendar". You might want to add some basic things, like Canadian or US holidays, or maybe you have a Google calendar you'd like to view.

	~~For step-by-step instructions on adding calendars, see [[Zimbra: Google Calendar]].~~

	==Contact and Calendar Sync==		==Contact and Calendar Sync==

Fy792: /* Deleting mail */

2018-07-13T22:14:00Z

Deleting mail

← Older revision		Revision as of 22:14, 13 July 2018
Line 329:		Line 329:

	==Deleting mail==		==Deleting mail==
	Currently NCF provides ~~400~~ MB of storage space for your email. When you use this up you will want to delete some old and large messages to make room for newer ones. The easiest way to do this is to sort the messages in each folder by size and then delete the largest ones, normally those with lots of attachments.		Currently NCF provides 1000 MB of storage space for your email. When you use this up you will want to delete some old and large messages to make room for newer ones. The easiest way to do this is to sort the messages in each folder by size and then delete the largest ones, normally those with lots of attachments.

	This is most easily accomplished by using the "Reading Pane At The Bottom" view, as it allows sorting by message size. This is the default view, but if you are using another view you can switch to this view at ''View→Reading Pane At The Bottom''.		This is most easily accomplished by using the "Reading Pane At The Bottom" view, as it allows sorting by message size. This is the default view, but if you are using another view you can switch to this view at ''View→Reading Pane At The Bottom''.

Fy792: /* Zimbra Limits at NCF */

2018-07-05T18:58:23Z

Zimbra Limits at NCF

← Older revision		Revision as of 18:58, 5 July 2018
Line 371:		Line 371:
	==Zimbra Limits at NCF==		==Zimbra Limits at NCF==
	There are several limits you may encounter in your use of Zimbra.		There are several limits you may encounter in your use of Zimbra.
	# '''Mail storage size''' - members are allocated ~~400MB~~ of storage. This contains all the mail and briefcase data. Members must manage their space within that limit. See [[#How much storage space are you using?\|how to check your storage space.]]		# '''Mail storage size''' - members are allocated 1000MB of storage. This contains all the mail and briefcase data. Members must manage their space within that limit. See [[#How much storage space are you using?\|how to check your storage space.]]
	# '''Mail message size''' - a maximum of of 56MB per message is allowed. The actual file size of the attachment is 20-30% less as special encoding is required to send it via email. If you have large files that you wish to share, there are a number of other file sharing approaches that may be better than attachments. One of those is using the Zimbra Briefcase - see [[Zimbra: Briefcase]].		# '''Mail message size''' - a maximum of of 56MB per message is allowed. The actual file size of the attachment is 20-30% less as special encoding is required to send it via email. If you have large files that you wish to share, there are a number of other file sharing approaches that may be better than attachments. One of those is using the Zimbra Briefcase - see [[Zimbra: Briefcase]].
	# '''Sending rate''' - NCF limits the rate at which members can send out email to protect against spamming. A limit of 200 messages over a 4 hour span is in place. If you have large distribution lists that will exceed this, please contact the office - we have a solution.		# '''Sending rate''' - NCF limits the rate at which members can send out email to protect against spamming. A limit of 200 messages over a 4 hour span is in place. If you have large distribution lists that will exceed this, please contact the office - we have a solution.

← Older revision		Revision as of 18:21, 31 August 2021
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	* [https://www.youtube.com/zimbra Official Zimbra tutorial videos on YouTube]		* [https://www.youtube.com/zimbra Official Zimbra tutorial videos on YouTube]
	* [http://www.ncf.ca/ncf/home/zimbraIntro.jsp Introduction to Zimbra] - the basics and how-to screenshots		* [http://www.ncf.ca/ncf/home/zimbraIntro.jsp Introduction to Zimbra] - the basics and how-to screenshots
	* [[Zimbra: Google Calendar]] - information on using Google calendars in Zimbra
	* [[Zimbra: Thunderbird Calendar]] - information on importing a calendar from Zimbra to Thunderbird		* [[Zimbra: Thunderbird Calendar]] - information on importing a calendar from Zimbra to Thunderbird
	* [[Zimbra: Thunderbird Contacts]] - information on synchronizing lists of contacts in Thunderbird and Zimbra using the ''Zindus'' add-on for early versions of Thunderbird and the ''CardBook'' add-on for later versions of Thunderbird.		* [[Zimbra: Thunderbird Contacts]] - information on synchronizing lists of contacts in Thunderbird and Zimbra using the ''Zindus'' add-on for early versions of Thunderbird and the ''CardBook'' add-on for later versions of Thunderbird.